Join Our Team!

Title: Program Coordinator

Location: Toronto, Ontario

Program: Summer Jobs - Student Exchanges

Position Status: Full-time, Salaried Contract until March 31, 2027

Anticipated Start Date: November 2, 2026

Deadline to Apply: September 7, 2026

Compensation: $59,280 per year

Be the Spark! Join our passionate  team and help us to achieve great things in our community!

The YMCA Summer Work Student Exchange is a national exchange program offering opportunities for youth to personally develop and to improve their second language skills, while gaining important employment experience.  Participants are Canadian youth, 16 or 17 years of age that will exchange with another community in Canada for 6 weeks during the summer.  Youth are twinned with a community in another province where the other official language predominates, and are provided with both a homestay and employment opportunity to deepen their cultural and language experiences through intensive immersion. 

The Program Coordinator plans, arranges and oversees the coordination of travel arrangements for program participants and travel chaperones, as well as managing the related travel budget in coordination with the Manager. The Program Coordinator also provides administrative leadership to the program, which includes overseeing expense claims, oversight of documentation processes, database maintenance, Human Resource information systems, program supplies and more.

Additionally, the Program Coordinator provides leadership in staff training and supporting the development of training tools for summer staff, employers and participants, as it relates to the travel and administration functions. Finally, this person will be a team player and work in close collaboration with the national team in varying areas of the program.

In this role, you will:

• Develop tools and support staff training in order to ensure effective high quality program delivery as it relates to travel, administration and other program areas.
• Work with the travel providers to coordinate and arrange participant and chaperone travel and logistics and manage the related travel budget, keeping in mind safety and efficiency.
• Hire, orient, train and support an effective staff team of Administrative Coordinators who will support administration nationally and regionally.
• Ensure timely and accurate submission of invoices and expense forms and overseas payments and reimbursements to employers and other stakeholders.
• Manage the program database and documentation processes for staff, participants and employers.
• Effectively trouble-shoot and problem-solve issues as they arise and keeps the Manager advised.
• Collaborate with HR and Payroll staff to ensure staff are hired and paid accurately; respond to any payroll related issues in a timely manner.
• Perform other duties as assigned.

You bring:

• Knowledge and ability to integrate anti-racist, anti-oppressive, 2SLGBTQ-positive, critical disability, harm reduction, and strengths-based principles into practice
• University Degree preferred or completion of Community College Diploma in Logistics, Administration, Business, Human Resources Management, or related fields
• A minimum of 3 years in administrative work experience
• Ability to communicate fluently in both French and English
• Highly developed technical skills, including a strong familiarity with Microsoft 365 software and the ability to learn and adapt to new e-platforms.
• Highly organized and experience managing large amounts of data in a fast-passed work environment
• Previous experience training staff and developing training materials
• Previous experience in a leadership role, working with post-secondary students
• Well Developed interpersonal, and relational building skills; ability to establish rapport and excellent communication with participants, staff and volunteers; excellent written communication skills
• Flexibility to travel within Canada several times per year
• Commitment to diversity, equity, inclusion and belonging as well as experience in leading and developing and implementing equity-focused initiatives that address systemic barriers

What you need to succeed:

• Commitment to the YMCA’s Mission, Vision & Values
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
• YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Please apply here by September 7, 2026.

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2025–2030 strategic plan, Greater Together, which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA+ communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.